To enter a job in the portal, you need the following information:

  • Make/Model/Full VIN
  • Collection address/name and contact number
  • Delivery address/name/contact number 
  • Name of person or entity to be invoiced for this service 


Step 1: Enter the job into the dealer portal

  1. Click New Booking
  2. Select Route (East to West or West to East)
  3. Enter the Dealer / Customer Information
    • email
    • phone
    • Business Name (if available)
    • First Name
    • Last Name
    • Stock #  (if available)
    • Purchase Order # (PO# from Dealer or Reference No. from JCS website, WeMove or Autologistics)
    • Will this be setup as an ongoing client? - NO
  4. Enter Vehicle Information
    • Type (Vehicle, Caravan, Truck, Other)
    • Make
    • Model
    • Year
    • Descirption (Used or New)
    • Full VIN (17 digits, for older vehicles less than 17)
    • REGO (not required)
    • Colour
    • Available From Date
    • Dimensions
  5. Origin Info
    • Service: Do not change Door to Door
    • Select Origin Location (Brisbane, Sydney, Melbourne, Adelaide or Fremantle)
    • Pick up address at Origin
    • Contact First Name
    • Contact Last Name
    • Contact Number
  6. Destination Info
    • Port Destination City (Fremantle, Brisbane, Sydney, Melbourne, or Adelaide)
    • Drop off address at Destination
    • Contact First Name
    • Contact Last Name
    • Contact Number
  7. Comments - Leave blank
  8. Pricing & Status
    • Sell Price (enter amount)
    • Booking Status (leave as pending)
    • Transit Status (leave as TBA)
    • No, don't send email to the dealer
  9. Click SUBMIT



Step 2: Assign Vessel and Enter to the Manifest

  1. Search the booking number from Booking List
  2. Go to Pricing & Status
    • Change Booking Status from Pending to Booked
    • Change Transit Status from TBA to Booked - Yet to be moved
    • Click Time-Table and select a vessel
    • Click Yes, send to NetSuite
    • Click No, dont send email to the dealer
    • Click Submit
  3. Go to the Manifest and enter the booking details. Make sure to put it under the correct port
    • Vehicle Make & Model
    • VIN
    • Booking Number
    • Dimensions
  4. Put Booking Update and highlight the row yellow to show that it's a new booking entered
  5. Under Notes, enter the carrier assigned to collect the car or the depot where it will be dropped off.



Step 4: Book a Carrier

  1. Download the paperwork, go to the portal, click Timetables (E>W) 
  2. Select the vessel the booking is assigned to
  3. Search for the booking number
  4. Download MS (Marking Sheet) and ERA
  5. Email the carrier
    • Subject Line: Booking Ref
    • Ship Details including Shipping Line Booking # and Receiving Dates
    • Origin Address
    • Origin Contact Name and Phone
    • Destination: Port (PoB Wharf for Brisbane, Port Kembla Wharf for Sydney, MIRRAT for Melbourne, Outer Harbour Wharf for Adelaide, Fremantle Wharf for Perth)
  6. Attach the Paperwork and Send
  7. Update the notes in the Manifest - Booked <Carrier>