1. RECEIVE BOOKING
Once booking is received, enter it to the portal (Autologistics or JCS portal) then input it to NZ Bookings tracker.
Please make sure you have the following information:
- Customer’s name, email, phone number
- Vehicle make, model and full VIN
- Origin and Destination
2. COLLECT SHIPPING INFORMATION
- photos of the vehicle
- commercial invoice of the vehicle
- filled out NZCS 218 form
- filled out NZCS 80c form (if you qualify for GST and Duty Exemption)
- NZ Address
3. SECURE BOOKING WITH SHIPPING LINE
Check the customer’s preferred ETD, and send booking request to either MOL or Toyofuji.
When sending booking request, please include the following:
- Port Pairing
- Preferred Vessel
- Vehicle Make & Model
- Rego/Vin FULL
- Dimensions
- Weight
- JCS ref #
For MOL, send it to AUPCCCUS@MOLgroup.com ; anna-maria.xuereb@molgroup.com
For ToyoFuji, send it to cs.toyofuji@coastalbridge.com.au
Goal: Obtain Vessel Booking Confirmation
4. REQUEST CAN/EDN
Request for CAN/EDN (Cargo Acceptance Notice or Export Declaration) from Customs Broker.
Send the following details to Famous Logistics: jacqui@famousbne.au; cc: exports@famousbne.au
- Vehicle Make, Model, and VIN
- JCS Booking #
- Owner’s Name
- Owner’s Address
- Port Pairing
- Vessel Name
- Vessel Booking No.
- ETD
- ETA
- Attach commercial invoice
Once received, upload the invoice to Sharepoint and inform Finance to allocate it to the JCS Booking #.
Goal: Obtain CAN/EDN
5. SEND SHIPMENT DETAILS TO NZ AGENT
All NZ related costs, including customs clearance, door delivery, insurance recommendations and other fees, will be managed by our NZ agent.
Forward shipping details to OceanBridge: stephen.pipes@oceanbridge.com; stewart.gray@oceanbridge.com; tiffany.hay@oceanbridge.com; eugene.legg@oceanbridge.com
and cc: customer's email
Send the following:
Booking No. | Vehicle Make & Model | Rego/Vin FULL | Vessel | Vessel Booking # | Port Pairing |
- ETD and ETA
- Attach commercial invoice of vehicle
- Attach JCS invoice
- Attach Vessel Booking Confirmation
- Photos of the vehicle
- Filled out NZCS 218 form
- Filled out NZCS 80c form
6. UPDATE PAPERWORK
Create a Manifest and wharf paperwork (Marking Sheet, ERA and UMI).
| EXPORT CARGO MARKINGS | ERA | UMI |
| Vessel Booking Number | Shipping Line Operator (MOL or Toyofuji) | Company Name (JCS) |
| Vessel (Vessel Name) | Shipping Line Export Booking No. | Machine/Vehicle (Make and Model) |
| Voyage No. | Vessel Name | Equipment Type (Used Vehicle) |
| Port of Loading | Voyage No. | SWL (VIN) |
| Port of Discharge | Deliver to (Port of Loading) | |
| Vehicle Dimensions | Discharge Port (Port of Discharge) | |
| Weight | Final Destination (Destination Port) | |
| Cargo Description (make and model) | Vehicle Dimensions | |
| Cargo ID (VIN) | Cargo Gross Weight | |
| Number of Items | ECN (or CRN/EDN) | |
| Vehicle Make & Model, and VIN |
7. ARRANGE A CARRIER
Book a carrier or depot to take the vehicle to the wharf. Attach the wharf paperwork. Follow up during the receiving dates to confirm the vehicle has been delivered.
8. SEND FI TO SHIPPING LINE
Once it’s confirmed that the vehicle is at the wharf, send the Forwarding Instructions (FI) to the shipping line.
| FIELD | INPUT |
| Shipper (to appear on B/L) | JAY CEE ESS GLOBAL (address, phone, email) |
| Booking No: | Vessel Booking Numer |
| Export Authority No. | EDN |
| Consignee | Customer's Name, NZ address and contact info |
| Notify Parties | OCEANBRIDGE SHIPPING (address and contact info) |
| Ocean Vessel | Vessel Name |
| Port of Loading | Port Origin |
| Port of Discharge | Port Destination |
| Final Destination | Port Destination |
| Marks & Numbers | VIN |
| Description of Goods | Make and Model of Vehicle |
| Cargo Gross Weight | Weight in KG |
| Cargo Measurement | Total Cubic Meter |
| CRN - | EDN |
Goal: Obtain Invoice and draft BOL
9. REVIEW AND PAY INVOICE
After the FI is sent, the shipping line will provide a draft invoice and Bill of Lading (BOL) for your review. Once you’ve checked and confirmed the details are correct, wait for the final invoice.
Once the final invoice is received, upload it to SharePoint and inform the Finance team to allocate it to the JCS Booking#. Then, ask Satya, David, or Paul to process the payment.
The final BOL will be issued once payment is completed.
Goal: Obtain final BOL
10. FORWARD BOL TO NZ AGENT
Once BOL is received, forward it to Oceanbridge as the final requirement.
11. TRACK VESSEL
You can track the vessel here: https://www.vesselfinder.com/vessels
12. MARK SHIPMENT AS DELIVERED
Once the vessel arrives at its destination, you can update the booking status to 'delivered'.